Privacy Notice for Website Users
| Document | Privacy Notice for Website Users |
| Version | 1.0 |
| Effective date | 29 July 2026 |
| Applies to | www.violicom.co.uk |
Your privacy matters
At Violicom, we believe trust begins with transparency.
Whether you contact us to discuss a project, request information or simply browse our website, we are committed to protecting your personal information and handling it responsibly.
This Privacy Notice provides a simple overview of how we collect, use and protect your personal information.
For more detailed information, please read our full Privacy Policy.
Who we are
Violicom Medical Limited is a UK medical communications consultancy providing scientific communications, medical writing, strategic consultancy, digital engagement and related services to organisations operating within healthcare, pharmaceutical, biotechnology and life sciences.
For the purposes of UK data protection legislation, Violicom Medical Limited is the data controller for personal information collected through this website, unless otherwise stated.
What information do we collect?
Depending on how you interact with us, we may collect:
- Your name
- Company or organisation
- Job title
- Business email address
- Telephone number
- Postal address (where relevant)
- Information included in your enquiry
- Correspondence between you and Violicom
When you visit our website, limited technical information may also be collected automatically, such as:
- IP address
- Browser type
- Device information
- Pages visited
- Date and time of your visit
This information helps us operate and secure our website.
Why do we collect your information?
We use your personal information to:
- Respond to your enquiries
- Provide the services you request
- Arrange meetings and project discussions
- Prepare quotations or proposals
- Deliver our services
- Manage our business relationship with you
- Meet legal and regulatory obligations
- Protect the security of our website and systems
We only use your information where we have a lawful reason to do so.
Do we sell your personal information?
No.
Violicom does not sell personal information.
We will only share your information where it is necessary to provide our services, operate our business or comply with legal obligations.
Who may receive your information?
Your information may be shared with:
- Authorised members of the Violicom team
- Trusted IT and technology providers
- Professional advisers such as accountants or solicitors
- Regulatory authorities where required by law
All third parties are expected to protect personal information appropriately.
How long do we keep your information?
We only keep personal information for as long as necessary.
Typical retention periods include:
| Information | Typical Retention |
|---|---|
| Website enquiries | Up to 24 months |
| Client project information | Up to 7 years after project completion |
| Financial records | In accordance with UK legal requirements |
| Recruitment enquiries | Normally up to 12 months |
Cookies
Our website may use cookies that are necessary for the website to function correctly.
At the time this notice was published, Violicom does not intentionally use optional analytics or advertising cookies.
If optional cookies are introduced in the future, you will be able to choose whether to accept or decline them through our cookie preference settings.
Further information is available in our Cookie Policy.
Your rights
Under UK data protection legislation, you have a number of rights, including the right to:
- Request access to your personal information
- Request correction of inaccurate information
- Request deletion where applicable
- Restrict or object to certain processing
- Withdraw consent where consent is relied upon
- Complain to the Information Commissioner’s Office (ICO)
If you would like to exercise any of these rights, please contact us.
Contact us
If you have any questions about how we use your personal information, please contact:
Violicom Medical Limited
Email: violicom@violicom.co.uk
Telephone: +44 (0)7393 611248
Website: www.violicom.co.uk
Registered Office: 1 Andromeda House, Calleva Park, Aldermaston, Reading, Berkshire, RG7 8AP, United Kingdom
Further information
This Privacy Notice provides a summary of how Violicom handles personal information.
For more detailed information, including our lawful bases for processing, international data transfers, retention practices and your rights under UK GDPR, please read our full Privacy Policy.
Last updated: 29 July 2026